The SAP SuccessFactors 2H 2020 Launch brings with it a brand new enhancement that permits customers to configure and customise the way in which the rent course of works in SAP SuccessFactors Worker Central – ECT-119535: Configurable New Rent.
This weblog submit is aimed to supply an summary of this enhancement and reply any questions you might have whereas additionally offering you with the very best beginning platform for utilizing the function within the 2H 2020 Launch.
With the Configurable New Rent function, now you can flexibly configure the hiring course of to cater to completely different wants in numerous nations and/or for a unique workforce. You possibly can create templates the place you specify solely the blocks wanted for the kind of employment you might be hiring for – for instance, a full-time worker in the USA or a fixed-term contract worker in Germany. It is a extra streamlined and tailor-made hiring course of that permits clients so as to add, take away, and rearrange the order of the blocks in addition to add commonplace and customized MDF objects to the configuration.
This function is supported for the next rent processes within the H2 2020 Launch:
- Add New Worker
- Add New Worker for Mounted Time period
- Rehire Inactive Worker
Please Observe: Extra hiring processes, similar to Handle Pending Hires and Add Contingent Employees shall be supported in future releases.
Highlights of this Enhancement
The principle function of this enhancement is the Rent Template, which you’ll outline a unique hiring template for every particular want.
A rent template is a set of steps (pages), the place every step is a bunch of blocks which may include HRIS components and/or commonplace and customized MDF objects. The aim of the template is to permit customers to customise the order of the objects and even take away some entities that aren’t required for the hiring course of.
The template can maintain a most of 30 blocks – a mixture of HRIS components in addition to commonplace and customized MDF objects, inside 2 to 10 pages.
There are specific necessities that you will want to think about when creating the templates, such because the Id particulars (Title Data and Employment ID blocks) have to be included in step one. If utilizing the Nationwide ID block inside the template, which is optionally available, it should even be included in step one. Blocks similar to Job Data, can’t be included within the preliminary step in any other case the system will throw an error when saving the template.
One other vital space to think about is the Present in Workflow possibility (as proven within the above screenshot subsequent to MDF Block Kind). This feature is for MDF objects solely and can enable the consumer to pick out whether or not that object will seem within the Workflow or not. If this setting is about to Sure, the MDF Object knowledge chosen in the course of the hiring course of will seem within the Workflow. As proven within the screenshot under:
As soon as these templates are created and permissioned, the hiring supervisor will see an inventory of templates they’ve entry to inside the supported rent situations, similar to Add New Worker, Add New Worker for Mounted Time period, or Rehire Inactive Worker:
As talked about, these templates may be permissioned so solely customers (for instance) inside a rustic, firm, or these chargeable for the rent of a sure workforce can view their particular templates. For instance, a hiring supervisor in Germany wants to rent a full-time worker – this hiring supervisor doesn’t want entry to the hiring templates for the USA. We could wish to permission the templates as follows on this instance:
Within the above instance, the hiring supervisor would then solely have entry to these permissioned templates, and would see the next when navigating to Add New Worker:
If no templates are permissioned OR solely the pre-delivered ‘Normal Rent Template’ is permissioned, the consumer will mechanically bypass the template choice display screen and start hiring the worker utilizing the legacy rent configuration. Equally, if solely a single customized template is permissioned, the consumer can even bypass the template choice display screen and use that particular template. It will enable clients to avoid the usage of the Rent Templates for particular teams of customers if required.
After choosing a template, for instance throughout Add New Worker, the appear and feel inside the UI is similar to earlier releases, nevertheless with the flexibility to customise the structure and order of steps and blocks. If we wish to configure the template with just a few steps which minimizes the variety of transitions between pages, it may appear to be this:
Or if we wish to separate the blocks out amongst a number of steps/pages, it may appear to be this:
This part will overview the configuration and vital factors that you ought to be conscious of for this function.
Prerequisite – Modify Rent Template Object and Permission
1. Go to Admin Heart > Configure Object Definitions
2. Choose Object Definitions > Rent Template
Please Observe: This effective-dated object is pre-delivered by SAP SuccessFactors and may be modified to vary labels and/or add associations. It isn’t advisable so as to add customized fields to this object. Customized fields ought to solely be added in customized MDF objects.
3. Make sure the Safety area is about to ‘Sure’ and it is strongly recommended so as to add to the Permission Class of ‘Handle Enterprise Configuration:
4. Save any modifications made to the item
5. Go to Admin Heart > Handle Permission Roles
6. Choose the recognized permission position and add permissions to the item – it will enable the consumer(s) tied to that position to create Rent Templates in Handle Information:
7. Save any modifications made to the permission position
Steps to outline the Rent Templates
1. Go to Admin Heart> Handle Information
2. Choose Create New> Rent Template
3. Add the required info:
- Template ID: Add an ID for the template – Please Observe: “Normal” is a system reserved ID that can’t be used. This Normal Rent template can also be not editable.
- Efficient Begin Date: Choose the date on which the template must be efficient
- Standing: Choose Lively or Inactive
- Title: Add a reputation for the template – Usually, this may be the identical identify because the template ID.
- ECHireType: Choose the required sort, presently solely “Worker” is supported.
4. Add step one or web page to the template for the Add New Worker wizard:
- Step one is to create the Id Data.
- Choose Particulars for the id step so as to add the HRIS blocks.
- Add the blocks to be included, for instance, Title Data, Biographical Data, Particular person Data, and Employment ID. If Nationwide ID (Non-obligatory) is configured, it should even be included on the primary web page.
Please Observe: Title Data and Employment ID have to be used on the preliminary step, blocks similar to Job Data can’t be used within the preliminary step
- Set the block sort:
- For the block sort of HRIS Aspect, choose the corresponding Worker Central HRIS block
- For the block sort of Configuration UI, choose the corresponding MDF Block Kind
- Add further blocks as wanted
Please Observe: Every HRIS aspect or MDF object can solely be used as soon as in every template. For instance, you possibly can’t add Pay Element Non-Recurring twice.
- Choose Accomplished to save lots of your modifications.
- Add the second step, for instance, for Employment Data and Job Data.
Please Observe: Keep in mind that every step can include a most of 10 blocks. The whole variety of blocks for all the template is 30.
- Add different steps as wanted for required knowledge, as much as 10 steps.
- Optionally, for knowledge privateness, you possibly can select to cover MDF object info within the workflows. For the steps containing the MDF objects, choose the step Particulars. Within the popup, for the Present in Workflow area, choose No.
5. Save your modifications or save a draft of the template to return to later.
Necessary: For saved drafts of templates the place you obtain an error message that it’s invalid, you possibly can appropriate the template configuration to make the template legitimate once more. This may increasingly occur when an object definition or config UI is faraway from the configuration pages used.
Please Observe: Don’t forget to keep up a translation on your web page names
As soon as the template is created, it is going to seem within the Handle Information checklist of Rent Templates. By default, the templates are displayed alphabetically by template identify and may be modified and/or deleted from the checklist
Please Observe: A template can’t be deleted if the hiring course of or workflow related to it are usually not full.
Permission the Rent Templates
As soon as the template is created, the checklist of templates in Function Based mostly Permissions is up to date so as to assign permissions for that particular template to an individual or group, as proven under:
As soon as the templates are permissioned, the lively templates will seem in Add New Worker, Add New Worker for Mounted Time period, and Rehire Inactive Worker for customers to make the most of throughout these rent situations.
Often Requested Questions
Query: Can the Configurable Rent Templates be used when including a brand new worker through Imports?
Reply: No, the templates are triggered for hiring situations that make use of UI instruments, similar to Add New Worker and Rehire Inactive Worker. Different UI hiring instruments, similar to Handle Pending Hires, and Add Contingent Employee shall be added in a future launch.
Query: Will the templates enable greater than 10 blocks per step or 30 blocks per template? Is there a method to bypass this limitation?
Reply: No, it is a hardcoded worth and the system restricts the template from being saved if it has greater than 10 blocks per step (30 blocks whole per template), and greater than 10 steps inside the template – an error message will seem.
Query: If a hiring supervisor isn’t permissioned to make use of a template, what’s the habits? Will they nonetheless see the immediate to pick out a template, or is there an error message?
Reply: If no templates are permissioned OR solely the pre-delivered ‘Normal Rent Template’ is permissioned, the consumer will mechanically bypass the template choice display screen and start hiring the worker utilizing the legacy rent configuration.
Query: Can I modify the template in the course of the hiring course of?
Reply: No, if the template is presently in use, or the workflow continues to be lively, then the template can’t be modified.
Query: For MDF objects, is it a should to have a configuration UI outlined?
Reply: Sure, you’ll need to have a Configuration UI maintained for that object as a way to choose it throughout template creation.
Query: How will we request entry to this function after the 2H 2020 Launch is on the market?
Reply: This function is a common enhancement and shall be accessible to all clients within the 2H 2020 Launch, the Rent Template object will mechanically be accessible after the discharge, nevertheless will have to be permissioned first earlier than the Rent Templates may be created inside Admin Heart > Handle Information. Please overview the configuration steps accessible on this weblog submit or within the Managing Employments in Worker Central handbook.
I hope this info has answered any questions or considerations you might have had concerning the Configurable New Rent Function, nevertheless please do let me know if in case you have any questions and I shall be comfortable to deal with them within the feedback.